When AppFolio is connected to Fostr, it becomes a secure data source that powers automation, portfolio visibility, and real‑time insights across your organization. This page outlines what data is retrieved, how often it syncs, and how Fostr uses AppFolio information to enrich dashboards, workflows, and customer success initiatives with accurate context.

Sync Timing and Update Behavior

Fostr keeps AppFolio data current through a mix of scheduled sync intervals and workflow‑based refreshes. Because AppFolio’s API does not yet provide open webhook access for most partners, Fostr uses targeted periodic updates and lightweight polling logic to ensure data freshness without exceeding usage limits.

Key sync characteristics:

• Scheduled polling at standard intervals to refresh approved endpoints (for example, Properties, Units, Leases, and Work Orders).
• Configurable sync cadence at the tenant level, allowing fast updates for high‑activity portfolios and slower cycles for lower‑traffic datasets.
• On‑demand triggers that execute a refresh whenever Fostr workflows, automations, or queries reference AppFolio data.
• Credential monitoring that checks OAuth token validity and automatically alerts administrators if credentials expire or permissions change.

Fostr’s synchronization logic balances performance with precision, maintaining reliable visibility across active portfolios even without persistent webhooks.

Data Scope and Ingestion Rules

Fostr focuses on data that informs operations, financial performance, and customer interaction. Not every record in AppFolio is imported, since the integration is optimized for high-impact, high-value data that supports portfolio and workflow intelligence.

Standard data retrieved (when endpoints are enabled):

• Property and Unit details including identifiers, names, and core metadata
• Active Lease and Occupancy (Tenant) records and their associated contacts
• Work Orders and work status updates
• Financial summary fields such as Bills and Charges (where access is approved)