Once connected, Google Workspace services help power insight routing, meeting preparation, document linking, and streamlined collaboration within Fostr. This page addresses how that data flows between systems, what’s synced, and what limitations might exist due to API rules or workspace configurations.

Data Refresh, Frequency and Sync Behavior

The Google Workspace integration performs data synchronization on an interval and event-driven basis:

• Default Sync Interval: Data refresh occurs every 30 minutes by default.
• Event-Based Updates: Certain services (e.g., Gmail, Drive) may support webhook listeners (Push Notification API), enabling faster near-real-time updates when events are triggered, such as file additions or new email arrivals.
• Configuration Options: Sync frequency is not user-configurable within Fostr’s admin console. Adjustments can be made through tenant-level overrides in code if necessary.
• Potential Delays: In standard polling mode, users may experience delays of up to 30 minutes. When webhook-based sync is enabled and active, latency is significantly reduced.

Data Coverage and Historical Access

On initial connection, the integration retrieves a limited history of recent data across services:

• Gmail: Last 30–90 days of messages (based on configuration of API endpoints).
• Drive: File metadata only (filename, type, owner, permissions). Full file content is not ingested unless explicitly referenced or linked within workflows.
• Calendar: Approximately 30 days of events both forward-looking and historical.

Historical data is not automatically backfilled beyond the initial ranges above. However:

• Drive files and Gmail messages can be manually re-ingested using search endpoints or record-triggered workflows.
• Older emails or files outside of the default sync window may be retrieved when specifically referenced within context flows.

Certain entities are excluded unless explicitly configured or authorized:

• Gmail messages not routed or labeled for ingestion.
• Unshared Drive folders and Google Meet recordings (unless linked manually).
• Calendar events marked private or invite-only, depending on granted API scopes.

Data Scope and Granularity

The integration emphasizes metadata-first ingestion, pulling only the minimum dataset required to link with workflows:

• Gmail: Sender, subject, message body (when routing enabled), and thread ID.
• Drive: File metadata including title, type, link, and permissions.
• Calendar: Event name, participants, time, location, and description fields.

By default, Fostr does not ingest full email bodies or file contents unless configured as part of a specific workflow (e.g., onboarding parsing jobs, action-triggered ingestion tasks).

• Known API limitations include:
  • Google-wide rate limiting across Gmail, Drive, and Calendar.
  • Gmail quota caps if polling frequency or volume exceeds limits.
  • Partial handling of complex permissions within Shared Drives.
  • Calendar recurring events sometimes return consolidated rather than fully itemized records.

Insights and Workflow Enrichment

The Google Workspace integration itself does not natively generate summaries, insights, or follow-ups. However:

• Once data (emails, meetings, or Drive files) is linked into Fostr contexts or workflows, Fostr AI can build enhanced insights such as meeting summaries, onboarding checklists, or customer account reviews.
• These capabilities are applied as workflow automation layers within Fostr, not as part of the baseline Google Workspace data sync.