Once Monday.com is connected to Fostr, it becomes a key source for tracking projects, surfacing status updates, and driving automation across onboarding and operational workflows. This page outlines which data is brought into Fostr, how often it syncs, and how that information is used to support task management, customer journeys, and decision-making inside your workspace.

Data Refresh, Frequency, and Sync Timing

Fostr keeps Monday.com data aligned with workflows through both scheduled polling and custom triggers. The integration is designed to adapt to board activity and workflow intensity.

• Sync cadence: Updates typically occur several times per day, depending on configuration and change detection. Syncs may also be triggered automatically in response to events inside the platform.
• Configuration: Sync schedules are customizable per tenant. High‑activity environments can request more frequent refreshes, while lighter use cases may run on daily intervals or apply a sync‑on‑demand model.
• Automation: Once boards are connected, the integration runs automatically. Manual refreshes or automation triggers can be layered on as needed.
• Delays: Sync delays are minimal but may occur due to:
  • Monday.com API rate limits
  • Complex board structures
  • Token or permission misalignment

Best Practice: Flatten board structures and maintain consistent column labeling to minimize sync disruptions and mapping errors.

Data Coverage and Historical Access

The first sync ensures that Fostr captures a complete snapshot of the connected boards.

• Initial ingestion: All board items and column values are retrieved, including archived or inactive tasks, provided they fall within the configured board or group filters.
• Historical backfill: A full backfill of mapped boards is included in the onboarding sync, enabling past task records and metadata to be aligned with Fostr workflows.
• Data exclusions: Only structured board data is included by default. This means item names, column values, group identifiers, and metadata. Subitems, attached files, mentions, or conversation logs are excluded unless explicitly configured.

Data Scope and Granularity

Fostr integrates directly with structured Monday.com board data to surface operational context across onboarding, projects, and ongoing workflows.

Supported data includes:

• Task statuses and ownership
• Timeline fields
• Text, dropdown, and people columns
• Custom fields mapped to workflows
• Group names and general board metadata

Synced detail level includes:

• Column values (field names, values, and configurations)
• Item IDs, board IDs, and group associations
• Timestamps and basic attribution metadata such as updated_by when supported
• Column structure definitions used to validate sync logic after board edits

Limitations to be aware of:

• Monday.com enforces request rate limits and item-per-query restrictions, especially on large boards.
• Integrations spanning many boards or columns may require sync throttling to maintain API compliance.

Change Tracking and Sync Behavior