Fostr’s Notion integration connects your structured knowledge base to workflows where decisions, documentation, and collaboration happen. This FAQ page covers how access is managed, what permissions are required, and how visibility works within a shared workspace.

Credentials and Access

Notion integration uses OAuth 2.0 authentication. This ensures that connections are secure and that permissions are explicitly controlled through the authorization process. The credentials required for setup include:

• Internal integration secret (API key)
• Approved scopes for databases, pages, blocks, and user metadata

The integration usually operates through a hybrid model. Shared credentials at the tenant level allow team-wide access to pages and databases within the workspace. In some situations, user-level credentials may be requested in order to write to or update personal notes, tasks, or content stored in private Notion areas.

All credentials and generated access tokens are stored in encrypted form within Fostr’s database and linked to the integration record for each tenant. Access is further restricted by role-based permissions to prevent unauthorized retrieval or modification.

During setup, Notion requires explicit approval by an admin or user to grant workspace-wide permissions. Common scopes used in this integration are:

• read:content
• read:users
• insert:content
• update:content
• read:databases

Fostr does not rely on user emails when resolving identity. Instead, it uses Notion user ID fields provided directly through the API, which avoids the need for exposing personal addresses.

Permissions and Visibility

Once the integration has been enabled, the data that becomes available inside Fostr comes from Notion pages and databases where the connected user or workspace already has access. Once synced, this data can be used in Fostr workflows in three main ways:

• Direct data sync from Notion pages or databases
• Transformation of content such as extracting notes or action items to power workflows
• Linking insights and references into meetings, goals, or decision-making flows

Visibility rules follow a combined model. On the Notion side, native sharing settings determine which workspaces, databases, or pages the integration can reach. On the Fostr side, data is further limited by internal permissions so that only participants such as meeting attendees, project owners, or assigned stakeholders can see the synced information.

Currently, Fostr does not provide custom visibility settings for Notion-integrated content. Visibility is inherited directly from Notion’s access control model and the way data is routed into Fostr workflows and records.

Once the setup has been completed, no ongoing user action is required. The integration runs automatically at the configured level of access. Users may optionally extend functionality by:

• Linking individual Notion pages to a Fostr project or meeting
• Enabling workspace-level OAuth access to allow teams to work from a consistent, shared integration instance