Setting up the Google Calendar integration in Fostr is straightforward, but accuracy in credential configuration and permission setup is essential for a stable connection. When set up properly, events synchronize on schedule, access rules are honored, and automations linked to meetings or availability run without disruption. This section outlines the setup details that matter most so you can avoid sync delays, authorization issues, or gaps in visibility and keep your scheduling workflows running smoothly inside Fostr.

Sync Validation and Observability

To ensure the Google Calendar integration is performing as expected, Fostr provides built-in methods for monitoring sync activity and calendar data flow. Administrators and users can confirm sync health by examining calendar-derived Records and Actions across the platform.

• Calendar events are represented as structured Records once processed, surfacing metadata such as event title, start and end times, organizer, and attendee lists.
• Availability signals appear within scheduling-related workflows and context flows, allowing users to align tasks and meetings inside Fostr.
• Users can also prompt Fostr AI directly for summaries of upcoming or recent meetings. If data has synced correctly, Fostr will respond with structured context including event metadata, participants, and timestamps.

Fostr retrieves Google Calendar data through a mix of scheduled refreshes and action-triggered requests. Calendar ingestion is tied to organizational roles, ensuring that only authorized users see relevant data inside workflows. Sync jobs are continuously monitored, and any failures or outages trigger alerts for Administrators.

Known Issues and Integration Constraints

While the Google Calendar integration supports most common scheduling workflows, several limitations and troubleshooting patterns should be noted:

• Private event details are restricted: Events marked “private” in Google Calendar will sync as placeholders but without sensitive details such as description or attendees, unless visibility is explicitly elevated.
• Multi-domain alignment required: If a Fostr tenant is connected to one Google Workspace domain, events from calendars owned in another domain must be explicitly shared in order to appear.
• Recurring events behavior: Recurring meetings are supported, but changes to recurrence rules close to the event start time may result in delayed updates being reflected in Fostr.
• External or personal calendars: Events owned outside the connected Google Workspace tenant will not be ingested unless shared with the integration account, which must have sufficient visibility.
• Credential expiration: If OAuth tokens or service account credentials expire, events will stop appearing until Admins re‑authenticate.

Best Practices for Reliable Sync

To improve sync accuracy and reduce troubleshooting efforts, Fostr recommends the following:

• Ensure the integration account has at least “See all event details” access to calendars that should sync.
• Use consistent event titles and descriptions so that downstream workflows can interpret and tag events effectively.
• Share critical calendars with the integration account rather than depending on ad-hoc user ownership.
• Re-authenticate credentials promptly when notified of token expiry to prevent disruption.

Fostr will continue to enhance Google Calendar sync fidelity with richer context ingestion and expanded support for complex event structures over time.