Recordsets are one of the most powerful and useful building blocks inside Fostr. They help your team organize, access, and use information consistently across the platform. This guide explains what they are, how they work, and how you can get the most out of them.

What Are Recordsets?

Recordsets are structured collections of data that store related information in one place. You can think of a Recordset as a digital "table" where each row is a Record (an item of information) and each column is a field (a specific type of data), which Fostr refers to as a “control”.

In simpler terms, Recordsets help you capture and organize the things your business tracks repeatedly.

Examples:

• A “Properties” Recordset can track each property you manage, listing its address, size, and ownership details.
• A “SOPs” Recordset may store every standard operating procedure with its title, owner, and link to supporting materials.

Each Recordset becomes a single source of truth for a category of information your team uses every day.

How Recordsets Help

Recordsets automatically capture and organize data from your connected integrations, keeping information consistent, accurate, and always up to date. You can also create your own Recordsets—providing additional structure optimized for Fostr’s LLM, which boosts performance—or use them as a system of record, replacing (or complementing) what you might otherwise manage in spreadsheets or other tools.

How they help:

• Streamline data organization: Centralize recurring information like goals, integrations, or onboarding checklists.
• Create consistent processes: Ensure everyone works from the same structure and definitions.
• Automate workflows: Fostr Actions and automations can reference your Recordsets to move work forward without manual effort.
• Maintain context across teams: Users with access can reference shared data instead of recreating it. Each Recordset’s visibility depends on your company’s permissions and user roles, so you may not see every Recordset in your workspace.