Recordsets are one of the most powerful and useful building blocks inside Fostr. They help your team organize, access, and use information consistently across the platform. This guide explains what they are, how they work, and how you can get the most out of them.

What Are Recordsets?

Recordsets are structured collections of data that store related information in one place. You can think of a Recordset as a digital "table" where each row is a Record (an item of information) and each column is a field (a specific type of data).

In simpler terms, Recordsets help you capture and organize the things your business tracks repeatedly.

Examples:

• A “Properties” Recordset can track each property you manage, listing its address, size, and ownership details.
• A “SOPs” Recordset may store every standard operating procedure with its title, owner, and link to supporting materials.

Each Recordset becomes a single source of truth for a category of information your team uses every day.

How Recordsets Help

Recordsets keep your data clean, consistent, and easy to use across the entire business. Instead of storing vital information in different documents or spreadsheets, Recordsets organize everything in one connected system.

How they help:

• Streamline data organization: Centralize recurring information like goals, integrations, or onboarding checklists.
• Create consistent processes: Ensure everyone works from the same structure and definitions.
• Automate workflows: Fostr Actions and automations can reference your Recordsets to move work forward without manual effort.
• Maintain context across teams: Users with access can reference shared data instead of recreating it. Each Recordset’s visibility depends on your company’s permissions and user roles, so you may not see every Recordset in your workspace.

Common examples of Recordsets used by clients: